Keyboard shortcuts in OneNote

In this topic

Frequently used shortcuts

Format notes

To do this	Press
Highlight the selected text.	Ctrl+Alt+H
Insert a hyperlink.	Ctrl+K
Copy the formatting of the selected text (Format Painter).	Ctrl+Shift+C
Paste the formatting to the selected text (Format Painter).	Ctrl+Shift+V
Open a hyperlink.	Enter when on the hyperlink text
Apply or remove bold formatting.	Ctrl+B
Apply or remove italics formatting.	Ctrl+I
Apply or remove underline formatting.	Ctrl+U
Apply or remove strikethrough formatting.	Ctrl+Hyphen (-)
Apply or remove superscript formatting.	Ctrl+Shift+Equal sign ( = )
Apply or remove subscript formatting.	Ctrl+Equal sign ( = )
Apply or remove bulleted list formatting.	Ctrl+Period (.)
Apply or remove numbered list formatting.	Ctrl+Forward slash (/)
Apply a Heading 1 style to the current note.	Ctrl+Alt+1
Apply a Heading 2 style to the current note.	Ctrl+Alt+2
Apply a Heading 3 style to the current note.	Ctrl+Alt+3
Apply a Heading 4 style to the current note.	Ctrl+Alt+4
Apply a Heading 5 style to the current note.	Ctrl+Alt+5
Apply a Heading 6 style to the current note.	Ctrl+Alt+6
Clear all formatting applied to the selected text. (Apply the Normal style.)	Ctrl+Shift+N
Increase the paragraph indent.	Alt+Shift+Right arrow key or the Tab key when at the beginning of a line
Decrease the paragraph indent.	Alt+Shift+Left arrow key or Shift+Tab when at the beginning of a line
Align the paragraph to the left.	Ctrl+L
Align the paragraph to the right.	Ctrl+R
Increase the font size of the selected text.	Ctrl+Shift+Right angle bracket (>)
Decrease the font size of the selected text.	Ctrl+Shift+Left angle bracket (<)
Show or hide the rule lines on the current page.	Ctrl+Shift+R

Insert items on a page

Work with tables

Select text and objects

Tag notes

To do this	Press
Apply, select, or clear the To Do tag.	Ctrl+1
Apply or clear the Important tag.	Ctrl+2
Apply or clear the Question tag.	Ctrl+3
Apply or clear the Remember for later tag.	Ctrl+4
Apply or clear the Definition tag.	Ctrl+5
Apply or clear the Highlight tag.	Ctrl+6
Apply or clear the Contact tag.	Ctrl+7
Apply or clear the Address tag.	Ctrl+8
Apply or clear the Phone number tag.	Ctrl+9
Remove all selected note tags.	Ctrl+0

Use outlines

To do this	Press
Collapse the selected outline to Level 1.	Alt+Shift+1
Expand an outline to Level 2.	Alt+Shift+2
Expand an outline to Level 3.	Alt+Shift+3
Expand an outline to Level 4.	Alt+Shift+4
Expand an outline to Level 5.	Alt+Shift+5
Expand an outline to Level 6.	Alt+Shift+6
Expand an outline to Level 7.	Alt+Shift+7
Expand an outline to Level 8.	Alt+Shift+8
Expand an outline to Level 9.	Alt+Shift+9
Expand all levels of an outline.	Alt+Shift+0
Expand the selected heading.	Alt+Shift+Equal sign ( = )
Collapse the selected heading.	Alt+Shift+Hyphen (-)
Increase the indent by one level.	Tab key
Decrease the indent by one level.	Shift+Tab
Expand a selected, collapsed outline.	Alt+Shift+Plus sign (+)
Collapse a selected, expanded outline.	Alt+Shift+Minus sign (-)

Specify language settings

To do this	Press
Set writing direction left to right.	Ctrl+Left Shift key
Set writing direction right to left.	Ctrl+Right Shift key
Increase indent by one level in right-to-left text.	Tab key
Decrease indent by one level in right-to-left text.	Shift+Tab

Work with pages

Work with notebooks and sections

To do this	Press
Open OneNote.	Windows logo key+Shift+N
Open a notebook.	Ctrl+O
Open a section.	Ctrl+Alt+Shift+O
Create a new section.	Ctrl+T
Go to the next section.	Ctrl+Tab
Go to the previous section.	Ctrl+Shift+Tab
Go to the next page in the section.	Ctrl+Page down
Go to the previous page in the section.	Ctrl+Page up
Go to the first page in the section.	Alt+Home
Go to the last page in the section.	Alt+End
Go to the first page in the currently visible set of page tabs.	Alt+Page up
Go to the last page of the currently visible set of page tabs.	Alt+Page down
Move or copy the current page.	Ctrl+Alt+M
Put focus on the current page tab.	Ctrl+Alt+G
Select the current page tab.	Ctrl+Shift+A
Put focus on the current section tab.	Ctrl+Shift+G
Move the current section.	Ctrl+Shift+G, and then Shift+F10 or Windows Menu key, M
Switch to a different notebook on the Navigation bar.	Ctrl+G, use the Down or Up arrow key to navigate the sections or use the Tab key to pick a different notebook, then press Enter

Search through notes

To do this	Press
Send the selected pages in an email message.	Ctrl+Shift+E
Create a Today Outlook task from the selected note.	Ctrl+Shift+1
Create a Tomorrow Outlook task from the selected note.	Ctrl+Shift+2
Create a This Week Outlook task from the selected note.	Ctrl+Shift+3
Create a Next Week Outlook task from the selected note.	Ctrl+Shift+4
Create a No Date Outlook task from the selected note.	Ctrl+Shift+5
Open the selected Outlook task.	Ctrl+Shift+K
Mark the selected Outlook task as complete.	Ctrl+Shift+9
Delete the selected Outlook task.	Ctrl+Shift+0
Synchronize changes in the current shared notebook.	Shift+F9
Synchronize changes in all shared notebooks.	F9
Mark the current page as Unread.	Ctrl+Q

Protect notes

To do this	Press
Lock all password-protected sections.	Ctrl+Alt+L

In this topic

Frequently used shortcuts

To do this	Press
Put the focus on the current section.	Ctrl+Shift+G
Open the context menu.	Shift+F10 or Windows Menu key
Add a new page at the end of the selected section.	Ctrl+N
Open a notebook.	Ctrl+O
Switch to a different notebook on the Navigation bar.	Ctrl+G, then the Down or Up arrow key to select a different notebook, and then Enter
Create a new section.	Ctrl+T
Create a new subpage below the current page.	Ctrl+Alt+Shift+N
Enable or disable the full-page view.	F11
Put the focus on the current page tab.	Ctrl+Alt+G
Move or copy the current page.	Ctrl+Alt+M
Select the current page.	Ctrl+Shift+A
Jump to and select the page title.	Ctrl+Shift+T
Open a search box to search all currently open notebooks.	Ctrl+E

Navigate OneNote for Windows 10 with only the keyboard

To do this	Press
Jump between the ribbon tab bar, navigation pane, and the page canvas.	F6
Move to the ribbon from a ribbon tab.	Down arrow key
Move between ribbon tabs, or among the options on a ribbon.	Left or Right arrow key
Perform the currently selected ribbon command.	Enter
Move between the items on the main menu bar.	Tab key or Shift+Tab
Move the focus to and open the ribbon.	Alt
Move the focus to and open the Home ribbon tab.	Alt+H
Move the focus to and open the Insert ribbon tab.	Alt+N
Move the focus to and open the Draw ribbon tab.	Alt+D
Move the focus to and open the View ribbon tab.	Alt+W

Type and edit notes

Format notes

To do this	Press
Highlight the selected text.	Ctrl+Shift+H or Ctrl+Alt+H
Insert a hyperlink.	Ctrl+K
Copy the formatting of the selected text (Format Painter).	Ctrl+Shift+C
Paste the formatting to the selected text (Format Painter).	Ctrl+Shift+V
Open a hyperlink.	Enter when on the hyperlink text
Apply or remove bold formatting.	Ctrl+B
Apply or remove italics formatting.	Ctrl+I
Apply or remove underline formatting.	Ctrl+U
Apply or remove strikethrough formatting.	Ctrl+Hyphen (-)
Apply or remove superscript formatting.	Ctrl+Shift+Equal sign ( = )
Apply or remove subscript formatting.	Ctrl+Equal sign ( = )
Apply or remove bulleted list formatting.	Ctrl+Period (.)
Apply or remove numbered list formatting.	Ctrl+Forward slash (/)
Apply a Heading 1 style to the current note.	Ctrl+Alt+1
Apply a Heading 2 style to the current note.	Ctrl+Alt+2
Apply a Heading 3 style to the current note.	Ctrl+Alt+3
Apply a Heading 4 style to the current note.	Ctrl+Alt+4
Apply a Heading 5 style to the current note.	Ctrl+Alt+5
Apply a Heading 6 style to the current note.	Ctrl+Alt+6
Clear all formatting applied to the selected text. (Apply the Normal style.)	Ctrl+Shift+N
Increase the paragraph indent.	Alt+Shift+Right arrow key or the Tab key when at the beginning of a line
Decrease the paragraph indent.	Alt+Shift+Left arrow key or Shift+Tab when at the beginning of a line
Right-align the selected paragraph.	Ctrl+R
Left-align the selected paragraph.	Ctrl+L
Increase the font size of the selected text.	Ctrl+Shift+Right angle bracket (>)
Decrease the font size of the selected text.	Ctrl+Shift+Left angle bracket (<)
Show or hide the rule lines on the current page.	Ctrl+Shift+R

Add items to a page

To do this	Press
Copy a screen clipping to the clipboard (requires the Windows 10 Creators Update).	Windows logo key+Shift+S
Insert the current date.	Alt+Shift+D
Insert the current date and time.	Alt+Shift+F
Insert the current time.	Alt+Shift+T
Insert a line break.	Shift+Enter
Start a math equation or convert the selected text to a math equation.	Alt+Equal sign ( = )

Work with tables

Select notes and objects

Tag notes

To do this	Press
Apply, select, or clear the To Do tag.	Ctrl+1
Apply or clear the Important tag.	Ctrl+2
Apply or clear the Question tag.	Ctrl+3
Apply or clear the Remember for later tag.	Ctrl+4
Apply or clear the Definition tag.	Ctrl+5
Remove all note tags from the selected notes.	Ctrl+0

Use outlines

To do this	Press
Show through Level 1.	Alt+Shift+1
Expand to Level 2.	Alt+Shift+2
Expand to Level 3.	Alt+Shift+3
Expand to Level 4.	Alt+Shift+4
Expand to Level 5.	Alt+Shift+5
Expand to Level 6.	Alt+Shift+6
Expand to Level 7.	Alt+Shift+7
Expand to Level 8.	Alt+Shift+8
Expand to Level 9.	Alt+Shift+9
Expand all levels.	Alt+Shift+0
Increase the indent by one level.	Tab key
Decrease the indent by one level.	Shift+Tab
Expand a collapsed outline.	Alt+Shift+Plus sign (+)
Collapse an expanded outline.	Alt+Shift+Minus sign (–)

Specify language settings

To do this	Press
Set the writing direction left-to-right.	Ctrl+Left Shift key
Set the writing direction right-to-left.	Ctrl+Right Shift key
Increase indent by one level in right-to-left text.	Tab key
Decrease indent by one level in right-to-left text.	Shift+Tab

Work with pages

Work with notebooks and sections

To do this	Press
Open a notebook.	Ctrl+O
Create a new section.	Ctrl+T
Go to the next section.	Ctrl+Tab
Go to the previous section.	Ctrl+Shift+Tab
Go to the next page in the section.	Ctrl+Page down
Go to the previous page in the section.	Ctrl+Page up
Go to the first page in the section.	Alt+Home
Go to the last page in the section.	Alt+End
Move or copy the current page.	Ctrl+Alt+M
Put focus on the current page tab.	Ctrl+Alt+G
Put focus on the current section tab.	Ctrl+Shift+G
Switch to a different notebook on the Navigation bar.	Ctrl+G, then the Down or Up arrow key to select a different notebook, and then Enter
Open the context menu for the current section.	Ctrl+Shift+G, and then Shift+F10 or Windows Menu key

Search notes

To do this	Press
Open a search box to search all currently open notebooks.	Ctrl+E
Open a search box to search the current page.	Ctrl+F
While searching all notebooks, preview the next result.	Down arrow key
While searching all notebooks, go to the selected result.	Enter
Change the search scope.	Ctrl+E, Tab key twice, then the Down arrow key
Dismiss the search and return to the page.	Esc

To do this	Press
Open the Send link dialog box.	Ctrl+Shift+E
Synchronize the current notebook.	Ctrl+S or Shift+F9
Synchronize all notebooks.	F9

Protect notes

To do this	Press
Lock all password-protected sections.	Ctrl+Alt+L

In this topic

Enable full keyboard access

Frequently used shortcuts

Navigate within pages

To do this	Press
Move one word to the left.	Option+Left arrow key
Move one word to the right.	Option+Right arrow key
Move to the beginning of the line.	+Left arrow key
Move to the end of the line.	+Right arrow key
Move up one paragraph.	+Up arrow key or Option+Up arrow key
Move down one paragraph.	+Down arrow key or Option+Down arrow key
Scroll up in the current page.	Page up
Scroll down in the current page.	Page down
Move the cursor up in the current outline.	+Option+Up arrow key
Move the cursor to the title of the current page.	+Shift+T

Edit text and graphics

Work with tables

Work with notebooks and sections

In this topic

Navigate the ribbon and panes in Viewing mode

To do this	Press
Jump from the notebook navigation to the browser fields.	Shift+F6
Move among ribbon commands.	Tab key
Perform the currently selected ribbon command.	Enter
Scroll up or down on a page.	Page up or Page down
Page forward through the notebook	Ctrl+Page down
Page backward through the notebook.	Ctrl+Page up
Go to the first page in a section.	Alt+Page up
Go to the last page in a section.	Alt+Page down
Expand the selected section.	Enter, when on the section
Display the access keys (ribbon commands) on the classic ribbon when using Narrator.	Alt+Period (.)

Navigate the ribbon and panes in Editing mode

To do this	Press
Open a specific page.	Ctrl+F6 until the focus is on the navigation bar with current notebook selected, then the Tab key until the focus is on the page navigation pane, then the Down or Up arrow key to put focus on different pages, and then Enter to select a page
Activate a different ribbon tab.	Ctrl+F6 until you reach the row of ribbon tabs, and then the Right or Left arrow key to move among the ribbon tabs. The focused ribbon is displayed automatically.
Move among ribbon commands.	Tab key to move the focus from the row of ribbon tabs to the ribbon, then the Right or Left arrow key when on the ribbon
Activate the selected ribbon command.	Enter
Go to the first page in a section.	Alt+Page up
Go to the last page in a section.	Alt+Page down
Move the current page up or down.	Alt+Shift+Up or Down arrow key

Navigate within pages

To do this	Press
Move the cursor from the title area to the page body.	Tab key or Enter
Move the cursor one word to the right.	Ctrl+Right arrow key
Move the cursor one word to the left.	Ctrl+Left arrow key
Move the cursor up by one paragraph.	Ctrl+Up arrow key
Move the cursor down by one paragraph.	Ctrl+Down arrow key
Move the cursor to the beginning of the line.	Home
Move the cursor to the end of the line.	End
Move the cursor to the beginning of the page outline.	Ctrl+Home
Move the cursor to the end of the page outline.	Ctrl+End
Move the cursor to the title area.	Page up, or Ctrl+A and then the Tab key until the title is selected

Select text and graphics

To do this	Press
Select text.	Shift+Arrow keys
Select the word to the right.	Ctrl+Shift+Right arrow key
Select the word to the left.	Ctrl+Shift+Left arrow key
Select from the current position to the beginning of the paragraph.	Shift+Home
Select from the current position to the end of the paragraph.	Shift+End
Select from the current position to the beginning of the outline.	Shift+Ctrl+Home
Select from the current position to the end of the outline.	Shift+Ctrl+End
Expand the selection.	Ctrl+A to expand the selection to the entire paragraph, outline, and page.

Edit content

Work with tables

To do this	Press
Create a table.	Tab key after typing a new line of text
Create a new cell.	Tab key when in the last cell of the table
Insert a row below the current row.	Ctrl+Enter when in a table cell

Format text

To do this	Press
Apply bold formatting.	Ctrl+B
Apply italics formatting.	Ctrl+I
Apply underline formatting.	Ctrl+U
Create a bulleted list.	Ctrl+Period (.)
Create a numbered list.	Ctrl+Forward slash (/) or Ctrl+Shift+O
Align the paragraph to the left.	Ctrl+L
Align the paragraph to the right.	Ctrl+R
Increase the paragraph indent.	Alt+Shift+Right arrow key
Decrease the paragraph indent.	Alt+Shift+Left arrow key

Tag notes

To do this	Press
Apply, select, or clear the To Do tag.	Ctrl+1
Apply or clear the Important tag.	Ctrl+2
Apply or clear the Question tag.	Ctrl+3
Apply or clear the Remember for later tag.	Ctrl+4
Apply or clear the Definition tag.	Ctrl+5
Apply or clear the Highlight tag.	Ctrl+6
Apply or clear the Contact tag.	Ctrl+7
Apply or clear the Address tag.	Ctrl+8
Apply or clear the Phone Number tag.	Ctrl+9

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Reference links

Keyboard shortcuts in OneNote

Keyboard shortcuts in OneNote

In this topic

Frequently used shortcuts

Format notes

Insert items on a page

Work with tables

Select text and objects

Tag notes

Use outlines

Specify language settings

Work with pages

Work with notebooks and sections

Search through notes

Share notes

Protect notes

See also

In this topic

Frequently used shortcuts

Navigate OneNote for Windows 10 with only the keyboard

Type and edit notes

Format notes

Add items to a page

Work with tables

Select notes and objects

Tag notes

Use outlines

Specify language settings

Work with pages

Work with notebooks and sections

Search notes

Share notes

Protect notes

See also

In this topic

Enable full keyboard access

Frequently used shortcuts

Navigate within pages

Edit text and graphics

Work with tables

Work with notebooks and sections

See also

In this topic

Navigate the ribbon and panes in Viewing mode

Navigate the ribbon and panes in Editing mode

Navigate within pages

Select text and graphics

Edit content

Work with tables

Format text

Tag notes

Need more help?

Was this information helpful?

Reference links

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